Under supervision, performs confidential administrative and secretarial functions. Provides detailed administrative support to assigned staff. Answers phones and handles other routine office tasks.
Performs a variety of routine and responsible administrative, secretarial, and clerical functions.
Conducts routine preliminary research including contacting department/site administrators.
Prepares reports and drafts by researching, assembling, and summarizing information and data.
Files documents and/or forms with various state and federal agencies.
May review and screen incoming correspondence and communications.
Makes meeting arrangements for the department.
Creates printed materials (handouts) for special projects and meeting.
Tracks invoices received from outside clients
Handles Expense Reports and check requests for in-house department
Handles special projects as requested.
Modern office technology, including related software applications; correct English usage, including proper grammar, punctuation, and spelling; strong organizational skills; strong communication skills both oral and written.
Proficiency in MS Office (MS Excel and MS Word) and Google Docs
Effectively and efficiently performs a wide variety of responsible administrative, secretarial, and clerical duties and activities requiring independent judgment with speed and accuracy.
Performs job assignments with numerous interruptions and constantly changing priorities; learn, interpret, apply, and explain policies and procedures; prepares and maintain accurate and complete records and reports.
Maintains confidentiality; independently compose correspondence; operate computer programs and software; understand and carry out oral and written instructions; communicate effectively and with diverse personalities encountered in an extremely active office environment; comply with the Company’s customer service standards, as outlined in Board Policy.
Four years of progressively responsible administrative, or secretarial and clerical experience, preferably in a construction or educational setting.
Minimum of a High School diploma or its equivalent.